Procedures for publication
All news and/or press releases within units at Saab that may affect Saab’s stock exchange price must be sent immediately to Stockholmsbörsen and to at least two well-established news agencies and three national newspapers, as per the listing requirement. Corporate Communications & Public Affairs is responsible for this happening. Saab’s website must be used to increase the availability of information by publishing the information on the website at the same time as the information is sent to the stock exchange.
The annual report
Corporate Communications & Public Affairs has overall responsibility for production of the annual report and for the descriptive section. Corporate Financial Control is responsible for the report of the board of directors and other financial information. The annual report must be approved by the Group Management and finally by the board of Saab.
Quarterly reports
Interim reports are produced by Corporate Financial Control in cooperation with Corporate Communications & Public Affairs, confirmed by the CEO and then approved by the board of Saab.
Press releases
Press releases concerning issues related to Investor Relations include invitations to the presentation of interim reports, interim reports, excerpts from the most important decisions at Annual General Meetings, new senior executives, new orders, etc. Press releases will be issued in Swedish and English.
Press releases must be channeled through Corporate Communications & Public Affairs, which is responsible for dispatches reaching Stockholmsbörsen and interested parties on the relevant mailing lists.
Releases regarding major acquisitions and sales of companies and assets, unexpected changes to income, financial transactions and other major changes with significant financial consequences are produced by Corporate Financial Control. Other press releases are produced by the Business Units. Work always takes place in cooperation with Corporate Communications & Public Affairs.
Press releases judged to have an effect on the stock exchange must be approved by Group Senior Vice President Corporate Financial Control and Group Senior Vice President Corporate Communications & Public Affairs and the relevant representatives of Group Management.
Organizing capital market days, press, analyst and investor meetings
Capital market days, analyst and investor meetings are arranged jointly by Corporate Communications & Public Affairs and Corporate Financial Control, and take place regularly as part of the Saab Investor Relations program. No meetings are arranged during the so-called “silent period”. See below.
Press and telephone conferences are arranged in connection with the publication of interim reports. In line with the policy on equal treatment of analysts and media, both groups are invited to be present at press and analyst conferences. The CEO, Group Senior Vice President Corporate Financial Control and Group Senior Vice President Corporate Communications & Public Affairs normally participate in these meetings.
The CEO and/or Group Senior Vice President Corporate Financial Control normally participate in analyst meetings and individual meetings with investors (so-called ’one-on-one’). No price-sensitive information may be issued selectively.
Presentation material
Corporate Communications & Public Affairs is responsible for the production of presentation material used in connection with information for the capital market. Material issued must not contain new information that may affect the value of Saab.
The information must be public and available, and be placed on the Saab website, www.saab.se, as a pdf file under Investor Relations.
Website
According to Stockholmsbörsen, press releases and reports must be placed on the website as soon as possible after publication. All published information for the share market must be available on the website for at least three years.
All press releases must be published on Saab’s website, including those that do not involve a disclosure requirement to the stock exchange.
The current articles of association must be available on the website.
Corporate Communications & Public Affairs is responsible for publication on the website.
Annual General Meeting
The Annual General Meeting is Saab’s highest decision body, where the owners can jointly decide on important issues for Saab. The date of the AGM must be given in good time in interim reports, interim statements and annual reports. The complete invitation to the Annual General Meeting, both ordinary and extraordinary, must be published in a press release as per the listing agreement.
Corporate Communications & Public Affairs is responsible for planning and organizing the Annual General Meeting in consultation with Corporate Legal Affairs. External resources are employed for the Annual General Meeting to deal with the voting list system.
Corporate Communications & Public Affairs is responsible for media management, presentation material and the CEO’s speech in connection with the AGM.
Profit warning
Corporate Financial Control continually assesses whether or not the results trend is on a par with the results forecast issued. If the forecast does not agree with the results trend and/or the market’s result expectations deviate significantly from the estimated results trend, Saab will inform the market of the expected results as soon as possible. The board will normally determine Saab’s forecast for the interim accounts. In the event of a deviation arising between board meetings, the CEO will inform the chairman of the board of the deviation. The Group Senior Vice President Corporate Financial Control will then decide whether or not to inform the market of a changed results forecast through a press release.
Silent period
Saab does not arrange any meetings with the press, media, investors, analysts or other players on the capital market from the end of the financial quarter until publication of an interim report. This quiet period means that no comments may be made concerning Saab’s economic development. Only issues of a generic nature may be dealt with in the media during this period.
Procedures for information leaks and rumors
Corporate Communications & Public Affairs guards against information leaks or events that may lead to information leaks and regularly monitors discussions forums and news services in the media and on the Internet in order to follow and identify statements about Saab and their sources.
Saab does not normally comment on rumors or speculation on information that does not come from Saab. “Our policy is not to comment on rumors.”
The Group Management will assess whether or not measures are to be taken, and if so which, in the event of an information leak, or to prevent such a leak, and will determine if clarifications via news agencies and/or press releases should be issued in the event that rumors have caused price changes, or if Stockholmsbörsen has requested clarification.
Procedures in the event of a crisis
In the event of a serious incident (crisis) that may affect Saab’s information for the capital market, Saab’s Crisis Management Group, in cooperation with Group Management and any other relevant parties, will manage the issuing of information to the market.
The Crisis Management Group can also be convened for other incidents that may risk Saab’s reputation in society in general.
In the event of a serious incident within the operation (e.g. a crash), there are separate crisis procedures prepared for each business unit as per Saab’s Crisis Management Plan.
Authorized spokesmen/women
As part of the policy of issuing open and correct information, Saab will always be available for communication. This is coordinated by Group Senior Vice President Corporate Communications & Public Affairs.
According to the board’s formal work plan, the members of the board and deputies must refrain from commenting publicly on Saab and its activities in the mass media, unless the chairman or CEO has given their consent.
Saab’s contacts with the press, media, opinion makers, organizations, industry and authorities normally take place through authorized spokesmen/women. The following people are authorized:
- The CEO and Group Management and each Business Unit Vice President are authorized to comment to the press, media, opinion makers, organizations, industry and authorities on all issues except those specified in point 3 below.
- Other managers or employees at Saab may, following approval by an authorized spokesman/woman in category 1, comment on certain issues, except those specified in point 3 below, on behalf of the group.
- Saab’s contacts with the capital market must be dealt with by the CEO, Group Senior Vice President Corporate Financial Control and Group Senior Vice President Corporate Communications & Public Affairs. These people are authorized to communicate regularly with stock exchanges, analysts, banks and shareholders.
- Other managers or employees at Saab may, following approval by an authorized spokesman/woman in category 3, communicate with analysts and investors as part of the Investor Relations program.
All publication or distribution of non-published information must take place in strict accordance with this Policy. Employees may not comment on or issue any information that is not generally available on the market.
Specific procedures for negotiation of company acquisitions and sales
For the negotiation of company acquisitions/sales, no individuals other than those necessary may be informed. Such persons should sign a confidentiality agreement to the extent this is not already dealt with in their employment contract.
For any company acquisitions or similar, Stockholmsbörsen’s requirements for a logbook must be met.